ISO Information and documentation — Records management is an international standard documentation – Records management – Part 1: Concepts and principles; ISO/TR – Information and documentation – Records. ISO TR Information and Documentation – Records Management – Part 2: Guidelines. ISO. Second edition. Reference number Permission can be requested from either ISO at the address below or ISO’s member body in the.
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In other countries, our use of the term appraisal requires additional explanation and selling of the benefits of the kind of work we describe.
Fill in your oso below or click an icon to log in: Complex tools and robots once only available to high tech industries and governments are available to people in their homes.
The revised Standard places a strong emphasis on appraisal as the most important tool to achieve appropriate and effective recordkeeping. Thank you for this! Since its release inI have observed that reaction to the Standard has been 51489-2 interesting mix of curiosity, positivity and, occasionally, confusion. This was the central standard in a suite of products on recordkeeping that had grown up in 155489-2 wake since the issue of ISO Email required Address never made public.
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As we know in Australia, done regularly, the data that this type of appraisal gathers is essential to a properly functioning program for making and managing records — in any environment. Expectations for information security and privacy were also becoming increasingly significant to stakeholders — both within and outside of organizational boundaries. The Standard is not a compliance tool, and contains no auditable requirements. Recordkeeping professionals have a unique and incredibly valuable set of understandings, but our message has often become lost amidst overly prescriptive or unhelpful, checklist-obsessed attempts to present them.
Machine learning, artificial intelligence are utilising massive volumes of data to train themselves to take over work and decision making formerly executed by people and organisations.
Without embracing innovation and focusing on the special contributions that we make to accountable, efficient business, now and in the long term, we will simply slide into irrelevance. However, for recordkeepers as a profession, it is crunch time. Indeed in this journal inmy Recordkeeping Roundtable 15489–2 and I made the case that our professional methods are not coping with the scale and complexity of contemporary recordkeeping challenges and that we are ieo danger of losing sight of what distinguishes our work from that of other kindred professionals [ii].
Participatory cultures, trust technologies and decentralisation: We understood that our expertise is essential in a connected and information abundant world, with appraisal and access at the kso of our contribution. It describes 51489-2 core work that supports the creation and management of records to meet compliance, business and societal requirements, and explains how to deal effectively and accountably with changes to these, over time.
We decided that rather than oso specifying a systems design and implementation methodology in the new version, we would leave this to local or industry preferences, and would look at opportunities for other products in the ISO suite of records products to offer extra advice [v].
Decentralised protocols and technologies are introducing trust models based on computation, removing the need for authorities who authenticate transactions between parties.
ISO 15489. Records management standard updated
This was, we felt, the most appropriate approach for work which we know is highly contingent, and also to ensure that opportunities 115489-2 taking innovative approaches is not constrained. Metadata for records and its criticality is stressed, and approaches to its design and management in line with existing advice in ISO [iv] are embedded throughout the document, in support of all aspects of making and managing records.
Indeed, as the Project Lead for the working group, I found myself on the receiving end of a few pointed remarks at that meeting about the grave importance of our work, and the scrutiny that its progress would accordingly be put under. Also available as a preprint at: Where does recordkeeping fit into this picture?
It was, and is, therefore necessary to explicitly remind users of the Standard that rather than being only about the selection of records for permanent retention as archives, it is broadened to being an analysis of business, requirements and risk to help make a wide variety uso decisions about records.
ISO/TR – Information and documentation — Records management — Part 2: Guidelines
This decision was 1489-2 in part to ensure that it would not be perceived as only having relevance to recordkeeping professionals working in particular contexts — records managers, archivists or 1489-2 — helping us to reach our continuum-thinking aspirations for the document. This was one of the most contentious matters under discussion in the Working Group. You are commenting using your Facebook account.
A new ISO Working Group has been formed to describe how to go about appraisal work for managing records, to further promote this new understanding for the international audience. In some 155489-2, the transition to digital business is still in early stages, and in these cases, reassurance must be given that while the new Standard is digital in mindset, it is still entirely applicable in paper based or hybrid environments.
Often throughout the development process, we stopped to remind ourselves to think of records as data, whether structured to non-structured, along with their contextualising metadata, which also serves as a management tool over time. The Standard does not specify an audience.
Principles [v] At the time of writing, the work in the ISO Committee TC46 SC11 on systems design and implementation is taking the form of a revision to the three ISO Information and documentation — Principles and functional requirements for records in electronic office izo Standards Share this: Rather, our preference was to develop a normative statement of what the work of keeping records isand leave tests of quality or compliance to local or industry standards-setting bodies.
What form will the recordkeeping professional of the future take? To remember that such data and metadata might be presented in any number of forms, and in different types of groupings or aggregations.